How to Switch to VoIP

It’s really not going to take too long before you realize that you need to switch to VoIP. VoIP can save you a bundle. You get comparable (if not better) service. You become more accessible. Plus, it’s easier on the budget, especially if you make a lot of long distance calls.

Of course, there are steps to take. And you need to have the right kind of setup in order to maximize your benefits from VoIP.

First on the list is to make sure that you have internet connection that’s good enough for VoIP. This is a crucial factor in your VoIP setup. Without reliable internet, you won’t enjoy your VoIP. It’s even doubtful if you can have decent conversations through it.

So, test your network first. You can do a simple ping test, which would tell you how fast you send and receive packets, as well as how much packet you lose. This is hardly enough though. For better network and VoIP testing and monitoring, use a third party service, such as VoIP Spear. With VoIP Spear, there’s a free account that lets you test single endpoints. This is perfect for home users.

What a VoIP testing service like VoIP Spear does is that it monitors your network performance continuously at set intervals. Through your control panel, you can access test results, which give you a clearer picture of how your network is performing. It’s not just a one-time thing. You see your network profile, according to different performance factors, such as packet loss and latency. You don’t have to be a technical person for this. Mean Opinion Scores (MOS) are given, and these are easy-to-understand measures of network and VoIP performance.

When you see that your network profile is good enough for VoIP, begin to shop for a paid VoIP service. (Skyping for free will not be enough if you want full-service VoIP.) You would also need to decide on the gear that you would use with your VoIP service. You can go simple, and just use your computer. Add in headphones and a good microphone. Or, you can choose to buy a SIP phone. You can also stay loyal to your analog phone, and just attach it to an ATA.

For offices – even small offices – it may be a bit more complicated. You will need to buy more SIP phones or ATA units. You might even require an IP PBX or a gateway for your old PBX. You need to prepare a modest initial budget for this.

When you have all this, you would need to take care of your DID number. This is the publicly listed phone number. You need to transfer this to your VoIP service provider. If you are a residential user or just have a limited number of DIDs, your service provider does this for you. However, you have several DIDs, you will need to coordinate with your phone company directly.
Once this is taken are off, you’re all set.

By the way, make sure to prepare for contingencies too. For one thing, maintain your VoIP monitoring and testing service. You will need to check this time and again. Plus, set up backup power, such as a UPS or generator. This keeps you accessible even during power outages.

How to Troubleshoot VoIP: Packet Delay

A couple of problems may come up when using VoIP. A majority of this has to do with network connections. After all, VoIP is still greatly dependent on the internet, within the system's processes as well as at the user's end.

The most common and perceptable is packet delay. Delays create high latency problems in VoIP communications. Latency is defined as the amount of time a packet takes to travel from its origin to its destination. This can result in decreased voice quality, stalling, echos and feedback.

These are small irritants, to say the least. But, in chronic situations, it can turn the users off from using VoIP as their main means of telecommunications.

Having said this, delays aren't really exclusively VoIP. It is also a problem experienced by traditional telephony. In those cases, satellite connections cause the delays. And the upside with VoIP is that the user can troubleshoot packet delay issues up to a certain point.

Kinds of Packet Delay

Within a VoIP system, voice packet delays happen during transmission or queuing. This is referred to as IP Network Delay. This is normal. Packets travel through switches, routers, hardware, as well as wireline phone systems. Delays here are negligible and won't affect voice call quality. However, when compounded by other issues, such as a congested network and slow connections, then network delays can reach up to thousands of milliseconds – which is unsuitable for VoIP.

Another type of packet delay is referred to as End System Delay. This is delay during data handling, which is likely to be caused by jitter buffer of all the other processes that voice data goes through (encodind, decoding and others). Compared to others, jitter buffer can compound delays the most because it is affected by IP Network Delays. As IP network delays lengthen, buffer sizes increase. Buffers can increase delays by hundreds of milliseconds.

How is the VoIP User Affected By Packet Delays

It doesn't really matter what the cause of delays is. The service to the VoIP user gets affected by any kind of delay. Quality decreases, to say the least. Echo, feedback and other conversation problems may be experienced.

Within a one-way conversation, the effects of delays may not be as apparent. When only one end is sending out voice packets, data can be processed seamslessly enough that there appears to be no disturbance in the voice call.

However, this is hardly the case. In typical conversations, there is an interaction between at least two parties. Data sent between two ends or more will experience problem when there are packet delays. This can appear as doubletalk, echoes, pauses and call interruptions.

If the occurrence is bad or frequent enough, it can dissuade the user from using VoIP services, whether free or paid.

How to Troubleshoot Packet Delays

There are ways to troubleshoot experienced VoIP packet delays.

If you're a network administrator or IT manager, you need to be on top of the situation and spot issues before they cause problems for your end users. You can do this through VoIP Spear or other similar services. Through consistent testing and monitoring, you can diagnose problems correctly and address them efficiently.

If you're the end user, there's still some things that you can do. First of all, get an account with VoIP Spear or other similar services. These offer trial packages for individual users. Monitoring VoIP can help you assess problem areas and troubleshoot.

Here are other basic things that you can do:

1. Trim down the systems that packets need to go through. So, if you're using wi-fi and begin experiencing delays, try connecting directly to your router. The idea is to cut down on possible interference.
2. Fix damaged hardware, such as cable wires and adapters. This affects VoIP call quality.
3. Do a power cycle on your router. This may speed up your connection.
4. Dedicate your system to VoIP. Close other applications that eat up bandwidth.
5. Log into you router's software if you can. You give voice the highest priority temporarily while you use VoIP.

Why End Users Should Test VoIP Quality

It’s easy to lay out the benefits of testing VoIP quality to business owners and service providers. Profits depend on properly functioning VoIP and network connection. So, of course, they should test and consistently monitor their VoIP quality.

But what about the end users? Individuals who may just be on Skype, have a MagicJack, or even a paid account with a VoIP company?

The long and short of it is yes, end users still need to monitor their VoIP quality through services like VoIP Spear’s. This is not to be likened to an obsessive-compulsive urge to know everything that’s going on. Monitoring your VoIP quality is the only way you can enjoy the full benefits of VoIP as the telecommunication’s future.

VoIP Quality Profile

Through testing and monitoring your VoIP, you can derive a pretty accurate profile of your net connection and its suitability for VoIP. You can map out service quality fluctuations, which can be used to schedule VoIP usage. Just knowing your network’s VoIP suitability is already a big help in decisions concerning your internet and VoIP accounts.

To Upgrade or Not to Upgrade

Switching to VoIP is an investment in hardware/ software, apart from monthly fees that come with paid accounts. Paid VoIP accounts are always better options to the likes of Skype (free). Voice call quality is several notches up. Plus, you get dedicated support for any communications issues that you encounter. The requisite here though is that you have good internet access. If you have terrible internet and service that fluctuates erratically, then an account upgrade – as well buying SIP phones, analog telephone adapters and the like -- won’t be worth it.

Troubleshoot VoIP Problems

Testing and monitoring your VoIP is also a great help in troubleshooting VoIP problems caused by slow internet connections. Services like VoIP Spear monitor several factors in your connection, such as latency, jitter and packet loss. If, say, the issue is latency (length of time voice packets travel from one end to another), you can address the issue by decreasing the number of systems that packets need to travel through. If you are using wi-fi to connect to the net, you can instead get behind the router and connect more directly.

VoIP testing and monitoring services allow you to get to the heart of the problem. In doing so, you can potentially address your call issues and experience better VoIP. 

VoIP Reseller Business Tip: ATA Should Not Be A Barrier to Entry

Many VoIP resellers have boggled over what to do about ATA costs. ATA costs can turn off some potential customers because these are seen as additional expense. There are schemes that a VoIP reseller can implement to lessen the impact of ATA costs and not have these become barriers to entry.

1. ATA Box Rental: Instead of an upfront cost for ATA boxes, the VoIP reseller can opt to rent these out to its customers. This way, the cost is spread over a period, lessening the financial burden to customers. At the same time, there is an earning possibility after the cost of ATA is paid for through accumulated rent.

2. ATA Cost as Activation Cost: There is some psychological comfort in not having to shell out for equipment when switching to VoIP services. Hiding the cost for the ATA as Activation fee may lessen the negative impact of this additional expense.

3. ATA Purchase through a Third Party provider: Getting your customers to purchase their ATA through another provider can help disassociate your VoIP service from the additional upfront cost. If you opt for this, it is best to have a list of suggested models and retailers ready.

4. ATA as a Separate Transaction: Billing the ATA purchase as a separate transaction is also a good idea. This gives your client the option to use softphones or buy elsewhere.


Different Approaches for Different VoIP Service Providers
The various kinds of VoIP Resellers should approach the ATA issue differently. For well-funded VoIP resellers, the best approach is to shoulder the ATA cost at the start and just charge a rental fee. This way, the burden on the customer is lessened while offering an earning potential in the long run.

For VoIP resellers with lesser available capital, the best approach is to have the customer make the ATA purchase upfront either through you or a third party VoIP equipment retailer. This gets the expense out of the way..

An Introduction to WISPs and VoIPs

WISPs and VoIPs have always been logical partners. With the boom in the VoIP industry, it puts WISPs in a strategic position. They have an advantage over other prospective VoIP resellers.

First of all, WISPs already have a captive market. While other VoIP resellers presumably start from scratch, WISPs have a customer base they can market to. The contention is that their ISP service is consistent and reliable. It is likely that they would have loyal subscribers who would consider bundling VoIP with their ISP services.Read More

Towards the Future of VoIP with Mobile VoIP

Recent talks are lauding the partnership of Verizon and Skype Mobile. These two entities are natural rivals. Their marriage is a sign that VoIP is THE emerging industry. There's no fighting it (and Verizon has tried).

Mobile VoIP Has Arrived
With the new partnership, Verizon subscribers may now choose to download Skype's mobile software. If they are on a data plan, it allows them to make free Skype to Skype calls, and cheaper international calls through VoIP. While this may eat up some of Verizon's profits, it does encourage its subscribers to switch to a data plan. It can potentially translate to the same or more profits while encouraging brand loyalty.

AT&T does things different, on the other hand. Read More

Business Tip for VoIP Small Businesses: Know Your True Competition

When new to the VoIP industry, one of the most important steps to take is to pick out your competition. This allows your VoIP small business to get a clearer focus of your target market, and align your marketing strategies. The biggest mistake that could be made here is to select the “wrong” VoIP competition.

For example, if you pick a competitor such as Vonage, you may be setting yourself up to make the same mistakes they did/do. Vonage has been reputed to provide only so-so VoIP services. Add to that, they’ve pegged these service so low that they’ve resorted to “other fees.” If you try to compete with their pricing, you might end up offering your customers the same so-so services, while not earning enough to become a profitable business. Read More